Schedules & triggers
A routine runs one of two ways — on a schedule you set, or the moment something happens in a connected tool.
Last updated August 20, 2026
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Every routine needs to know when to run. There are two options, and you pick whichever fits what you're tracking: a schedule (run at set times) or a trigger (run when something happens).
Run on a schedule
A schedule runs your routine at times you choose. It's the right fit for regular briefs — a morning rundown, a weekly digest, an end-of-day wrap. You choose how often and at what time, and it runs in your own time zone.
| Cadence | What it means |
|---|---|
| Daily | Every day at the time you set. |
| Weekdays | Monday through Friday, skipping the weekend. |
| Weekly | On the day (or days) you pick each week. |
| Custom interval | Every so often — for example, every few hours. |
Run when something happens
A trigger runs your routine the moment there's something worth telling you about in a connected tool — for instance, when a new email arrives. Instead of a fixed-time digest, you get a timely alert as things happen. Triggers draw on the tools you've connected, so the more relevant the tool, the more useful the alert.
Timing and time zones
Scheduled routines use your account's time zone, so “8am” means 8am where you are. If your briefs seem to arrive at the wrong hour, check that your time zone is set correctly in your account settings, then adjust the routine's time.
Routines vs. agent automations
Routines are read-only briefs — they tell you what's going on. If you need a scheduled or triggered task that actually does something — sends a reply, updates a record, runs a multi-step workflow — that's a job for an Agent automation instead.
Common questions
Can a routine run more than once a day?
Yes — use a custom interval, or set a weekly routine on several days. Keep in mind each run uses a little credit.
What time zone does it use?
Your account's time zone. Set it correctly and your routines fire at the right local time.
What if my computer is off?
It makes no difference. Routines run in the cloud and deliver to your phone regardless.